Listing a corporate caterer as a supplier: supplier file, prices, invoicing and deadlines for procurement
What a procurement or general services team checks before listing a caterer: documents, public prices, purchase order, invoice, deadlines.
You order the day before, before 10 am. The next day at 8 am, the delivery arrives at the agreed slot, and your purchase order number is already on the invoice. Listing a corporate caterer as a supplier means checking six points: the supplier's documents, the prices, the quote, the invoice, the deadlines and the cancellation terms. Here is what a procurement or general services team asks most often, and L'Écrin Traiteur's answer to each. Prices excluding VAT are public on the prices page, the quote arrives within 24 hours and the purchase order is accepted.
The points a procurement team checks
| Point | L'Écrin Traiteur's answer |
|---|---|
| Supplier documents | Kbis, RIB and supplier form completed on the first order; other documents case by case |
| Prices | Excluding VAT, public: Classic breakfast €8 excl. VAT per person, lunch boxes from €18.90 excl. VAT, lunch trays from €28.90 excl. VAT, cocktail from €29.90 excl. VAT to €51.90 excl. VAT; the full breakfast on quote |
| Quote | Within 24 hours, with the headcount, the date, the format, the delivery address and dietary needs |
| Delivery | By the L'Écrin team, from 6:30 am, Monday to Friday, €29 excl. VAT per delivery in Paris and nearby towns |
| Minimum | €50 excl. VAT of products, with no minimum number of guests |
| Purchase order | Accepted; the number is carried onto the invoice |
| Invoice | Company invoice with VAT |
| Ordering deadlines | 10 am the day before for breakfast, afternoon breaks, drinks and lunch boxes; 48 hours ahead for cocktail receptions, lunch trays, buffets, aperitif platters and fruit skewers; changes until the same cut-off time |
| Cancellation | Free up to 2 working days before delivery, before 10 am |
| Allergens | Table attached to the quote and the delivery note |
The supplier file
On the first order, we provide the Kbis, the RIB and we fill in your supplier form. Our company is L'Écrin des Terroirs (SIREN 100102672); L'Écrin Traiteur is its trading name. If your procurement team asks for other documents, we answer case by case: list them in your first email so that listing does not delay the first delivery.
Comparing two caterers line by line
Two quotes at the same price per person can cover very different things: delivery, tableware, table linen, service, collection of the equipment. To compare, ask each one for the detail of these lines. See what is included in a caterer's quote, comparing quotes: an example for 20 people and the questions to ask before signing. At L'Écrin Traiteur, disposable cups, napkins and cutlery are at no extra charge; hard tableware, glassware and table linen are hired on quote, and a maître d'hôtel costs €250 excl. VAT for 6 hours.
A single supplier for several needs
General services rarely order a single format: a breakfast for a meeting, lunch trays for a training course, a cocktail for an inauguration. At L'Écrin Traiteur, these formats are ordered with the same delivery team and the same invoicing. For regular orders (a weekly breakfast, for example), a preferential rate is possible on quote: see the weekly breakfast. If you would like to present our products under your own name (white label), it is possible: say so in your quote request, with the products concerned, the labelling you want, the volumes and the timing. We look at each request case by case.
The points that delay listing
- An incomplete supplier form, or one sent the day before the first delivery.
- A forgotten purchase order number: give it when you order so that it appears on the invoice.
- An invoicing address that differs from the delivery address, not stated in the quote request.
- Dietary needs and allergies communicated on the day.
To go further: the 10 points to settle before booking a caterer, how far ahead to order and the budget of a corporate caterer in Paris. Our general terms of sale detail the rest. Ask for a quote: reply within 24 hours.
Frequently asked questions
Which documents do you provide to list L'Écrin Traiteur as a supplier?
On the first order, we provide the company registration extract (Kbis), the bank details (RIB) and we fill in your supplier form. Other documents may be requested: we answer case by case.
Are the prices public?
Yes. Prices excluding VAT are published on the prices page: Classic breakfast €8 excl. VAT per person, lunch boxes from €18.90 excl. VAT, lunch trays from €28.90 excl. VAT, cocktail from €29.90 excl. VAT to €51.90 excl. VAT. The full breakfast is quoted on request.
Is a purchase order accepted?
Yes. Give your number when you order: we carry it onto the invoice. The invoice is a company invoice with VAT.
How long does a quote take?
Within 24 hours of the request, with the headcount, the date, the format, the delivery address and dietary needs. The minimum order is €50 excl. VAT.
What are the ordering deadlines?
Until 10 am the day before for a breakfast, an afternoon break, drinks or lunch boxes; 48 hours ahead for cocktail receptions, lunch trays, buffets, aperitif platters and fruit skewers. Delivery starts from 6:30 am, Monday to Friday.
What are the cancellation terms?
Free up to 2 working days before delivery, before 10 am. After that, the order remains due. The full terms are in our general terms of sale.
Is a rate for regular orders possible?
Yes, on quote, for regular orders. State the frequency, the headcount and the format in the request.
Can a single supplier cover several needs?
Yes: breakfast, break, lunch boxes, lunch trays, cocktail and buffet are all ordered from L'Écrin Traiteur, with the same delivery team and the same invoicing.
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