A weekly breakfast to bring teams back to the office: annual budget and how to run it

A team breakfast every week costs €7,560 excl. VAT a year for 20 people with the Classique package: €8 excl. VAT per person plus €29 excl. VAT for delivery, so €189 excl. VAT per week, over 40 weeks. When the team alternates between the office and working from home, a fixed date gives a concrete reason to come in on a given day. Here is the annual budget for 10, 20 and 40 people, the right day of the week, how to rotate the selection and how to keep track.

How much does a weekly breakfast cost over a year?

With the Classique package, a weekly breakfast costs €109 excl. VAT per week for 10 people, €189 excl. VAT for 20 and €349 excl. VAT for 40, so €4,360 to €13,960 excl. VAT over 40 weeks. The assumption is 40 weeks a year: 52 weeks minus holidays, public holidays and the end-of-year closure. Adjust this number to your own calendar.

Headcount	Products per week (€8 × headcount)	Delivery	Total per week	Budget over 40 weeks	Per person per week
10 people	€80	€29	€109 excl. VAT	€4,360 excl. VAT	€10.90
20 people	€160	€29	€189 excl. VAT	€7,560 excl. VAT	€9.45
40 people	€320	€29	€349 excl. VAT	€13,960 excl. VAT	€8.73

The price per person falls as the headcount rises, because the €29 excl. VAT delivery is spread over more guests. The Classique package includes pastries, juice, coffee and fruit. Quantities are detailed in our guide to the team breakfast budget by number of people.

And with the full breakfast rather than the Classique?

The full breakfast, at €12 to €16 excl. VAT per person plus €29 excl. VAT for delivery, costs €5,960 to €7,560 excl. VAT a year for 10 people, €10,760 to €13,960 excl. VAT for 20 and €20,360 to €26,760 excl. VAT for 40, over 40 weeks.

Headcount	Per week at €12 excl. VAT/person	Per week at €16 excl. VAT/person	Over 40 weeks
10 people	120 + 29 = €149	160 + 29 = €189	€5,960 to €7,560 excl. VAT
20 people	240 + 29 = €269	320 + 29 = €349	€10,760 to €13,960 excl. VAT
40 people	480 + 29 = €509	640 + 29 = €669	€20,360 to €26,760 excl. VAT

A simple compromise: one week in four on the full breakfast. For 20 people, 30 weeks of Classique at €189 excl. VAT plus 10 weeks of the full breakfast at €269 or €349 excl. VAT come to €8,360 to €9,160 excl. VAT a year, against €7,560 excl. VAT for Classique all year round.

Which day of the week should you choose to bring teams back?

Choose the day when the most colleagues are already planning to be in the office, not the day you would like them to be there. Breakfast does not create attendance on its own: it gives people a reason not to move their office day. Three steps are enough to set the date.

1. Record actual attendance over four weeks and keep the busiest day.
2. Schedule the breakfast before the first meeting of the day: delivery from 6:30 am, at the time you choose, Monday to Friday.
3. Announce a fixed date, for example “every Tuesday at 8:30 am”, and do not move it.

For a Tuesday delivery, the order goes in on Monday before 2 pm, as the day-before rule applies every week.

How do you rotate the selection so the ritual does not wear thin?

Rotate four selections over four weeks: the same breakfast every week soon becomes part of the furniture, whereas a rotation stays predictable for you and varied for the team. It is decided once, when the quote for the series is drawn up.

Week	Selection	Effect on the budget
Week 1	Classique: pastries, juice, coffee, fruit	€8 excl. VAT per person
Week 2	Classique with madeleines added	Add-on priced in the catalogue
Week 3	Classique with farmhouse yoghurts added	Add-on priced in the catalogue
Week 4	Full breakfast	€12 to €16 excl. VAT per person

For vegan or gluten-free colleagues, add a basket of seasonal fruit at €38.90 excl. VAT, gluten-free and vegan. The whole menu is halal and pork-free: see our page halal caterer for companies.

How many people should you order for when the team works hybrid?

Order for the people present on the chosen day, not for the whole headcount. Example: 25 present out of 40 employees gives 25 × €8 + €29 = €229 excl. VAT per week, so €9,160 excl. VAT over 40 weeks, against €13,960 excl. VAT for 40 people.

For quantities, allow 2 pastries per person, plus a 10% margin: for 25 people, 50 pastries, so 55 with the margin, which means 2 platters of 30 mini pastries. The minimum order is €50 excl. VAT, reached from 7 people with the Classique package (7 × €8 = €56). The guide how many pastries per person explains the rule.

How do you keep track of the ritual and adjust the budget?

Note four figures every week: people ordered for, people present, leftovers, comments. After three weeks, set the headcount ordered to the average number present. Two decision rules are enough:

• If more than a third of the order is left over two weeks running, lower the headcount ordered.
• If nothing is left and the first to arrive took everything, add 10%.

Also compare attendance on the chosen day with the previous four weeks: it is the only indicator that tells you whether the ritual fills the office. For the other days, office snacks complete the set-up.

How do you set up the recurring order?

Ask for a single quote for the whole series rather than one order a week: it fixes the day, the time, the address, the headcount and the rotation, and company invoicing with VAT adapts to your schedule, with purchase orders accepted. A preferential rate is possible on quote for recurring orders.

1. Set the day, the delivery time, the place and the starting headcount.
2. Specify the selection rotation and the dietary requirements to cover.
3. Give an on-site contact with their mobile number.
4. Flag the weeks without breakfast (holidays, public holidays) in advance so that the calendar is accurate.

The year's key dates (back to work in September, festive season, seminars) fit into the office manager's 2026-2027 calendar. For a first breakfast, our page office breakfast in Paris sets out the packages.

Which mistakes should you avoid with a weekly breakfast?

• Launching the ritual without an annual budget. The calculation is simple: €189 excl. VAT per week for 20 people with the Classique package, €7,560 excl. VAT over 40 weeks.
• Ordering for the whole headcount. Only the people present on the day count.
• Changing the day every week. A moving date never makes it into anyone's diary.
• Serving the same selection all year. The four-week rotation solves the problem.
• Delivering at the time the meeting starts. Ask for delivery 30 minutes before the first people arrive.
• Forgetting dietary requirements. Specify vegetarian, vegan and gluten-free in the quote for the series.

Frequently asked questions about the weekly breakfast

To price your series from your headcount and your day, request your quote: reply within 24 hours. See also our breakfasts and breaks. L'Écrin Traiteur prices, October 2026.